Turning Gmails Into Tasks with Taskforce

Despite the advent of mobile devices, specifically-targeted applications, and multi-style messaging systems akin to unified inboxes, people (particularly business people) still love their email. I know I am still tied to it – a large chunk of my time is spent sifting through my five or so main email accounts.

I have been a proponent of Gmail for some time now – largely due to the fact that I can avoid the hefty downloads of messages onto my computer via my local email client. Gmail also allows for multiple messaging formats – I can access Google Chat and Google Voice right from my Gmail page.

You can collapse yet another function into Gmail. Check out Taskforce, a browser add-on that lets you manage and coordinate tasks within Gmail. Taskforce enters public beta today. Simply install the add-on, currently available in my three browsers of choice  – Chrome, Firefox and Safari, and see a toolbar appear on your Gmail page.  The bar includes “tasks”, “activities” and a + sign for adding a new task outside of a specific email. But the truly cool thing is the addition of two buttons on an given open mail item – “add to an existing task” and “convert to new task.” When you click the later, Taskforce goes to work creating a “task” for you from the title of the email and a few prompted questions. Add contacts to the task and you now have a task-based “filter” of communications or “comments” pertaining to the task. You can add due dates. the “activity” button shows a feed of all of your outstanding tasks, offering an overview of your Gmail-based “to do” list. Further organize yourself with task folders.

There is a desktop version of Taskforce, and it appears to work with email systems other than Gmail. There is also an iPhone optimized interface – check it out here.

 

I see this as a great add to Gmail – since many emails are the genesis of some call to action, why not turn them into tasks with a simple click of a button? If you are into tracking tasks in a medium other than your brain, Taskforce seems like a no-brainer.

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