Our department was one the first in the company to switch from a traditional static intranet site to a far more full-featured Microsoft Sharepoint site. Needless to say, I was involved in the push. Sharepoint is a web-based tool designed for enterprise use that incorporates many features to promote collaboration between coworkers, including intranet portals, document & file management, collaboration, social networks, extranets, websites, enterprise search, and business intelligence.
Once I get my hands on a great tool, my first thought always is: how can I get this on my device so that I can carry it around with me? If you want a very capable mobile option for Sharepoint, I suggest you look no further than Colligo Briefcase Pro. There is a lite version as well, with more limited functionality, but Colligo kindly provided me with a code to access the $14.99 Pro version for my review. Colligo Briefcase Pro enterprise offers even more features around security and remote management.
Briefcase Pro works with SharePoint 2007, SharePoint 2010, or Office 365 sites. It allows you to store, sync, view, edit, and find SharePoint content on your iPad or iPhone. Access and share files, lists, images, documents and emails. Synchronize SharePoint content to your iPad or iPhone automatically, for instant access, even when offline. The user interface is beautifully simple – it’s no harder to use than any of the other cloud-based storage applications, once you get past setting up your app and connecting with your enterprise Sharepoint site. Set alerts to monitor file changes. Share files using links. Leverage search within the app.
First and foremost, though, as with any interface with the enterprise, security is the key. AES-256 bit hardware based encryption type security, remote wiping and password protection within the app. With the Colligo Administrator software, there are even more security features available to the enterprise. There are also plenty of settings to allow you to control what gets downloaded and stored, size and type limits and when such downloads should occur, which is great when storage space or connectivity are issues. This is a far safer, far more secure way for business users and employees to access enterprise content than some of the other mobile options they may be tempted to use (looking at you, Dropbox).
There are some new features in Briefcase Pro 2.0. Whereas previously you could only download files, now the process is two-way so you can upload as well. There is offline editing available, which will then sync once you are online again. The familiar “open in” dialog on your iDevice is now usable from Briefcase, so you can use your application of choice, like Documents to Go or Goodreader, to work with the content. Check in/check out indicators, as well as conflict detection and resolution features. And you can edit your custom and standard lists. There is day/week/month view support in the Calendar and you can create “Playlists” of your favorite files for quick access. There are column filters to hone in on what you are looking for. Plus rich-text viewing.
Not everyone is using Sharepoint, so Briefcase’s appeal is somewhat limited in that regard. However, if you are a Sharepoint user, I have yet to come across a more full-featured mobile application for the suite. Stay connected with your business, your colleagues and your important files via Briefcase Pro. Check out more about the options on the Colligo website here.